Legal

Terms &
Conditions

Last Updated25 June 2026

These Terms and Conditions govern your participation in and use of Fashion AI Expo events and services. By registering, attending, or engaging with Fashion AI Expo in any capacity, you agree to be bound by these terms.

1. Definitions

"Fashion AI Expo" refers to Fashion AI Expo SASU, registered in France, trading as Fashion AI Expo. "We", "us" or "our" shall be construed accordingly. "Participant", "you" or "your" refers to any individual or organisation registering for, attending, exhibiting at, or otherwise engaging with a Fashion AI Expo event. "Event" refers to any edition of Fashion AI Expo, including Paris Fashion Week editions, Cannes editions, summits, dinners and digital activations.

2. Registration & Participation

All participation is subject to approval by Fashion AI Expo. Submitting a registration or application does not guarantee a place. We reserve the right to accept or decline any application at our discretion.

Confirmed participants will receive a written confirmation by email. Your place is only secured upon receipt of full payment and written confirmation from Fashion AI Expo.

  • Each registration is personal and non-transferable unless agreed in writing.
  • Participant details must be accurate and up to date at the time of registration.
  • Fashion AI Expo reserves the right to modify the programme, venue, speakers, schedule or event format without prior notice.
  • Access to specific event days or experiences (runway shows, C-level dinners) is determined by participation package and subject to invitation.
  • Speakers are subject to change without notice. Fashion AI Expo does not guarantee the participation of any individual speaker, brand representative or invited guest.
  • Participants agree to comply with all venue health, safety and security regulations.

3. Payment & Cancellation

All fees are quoted in Euros (€) and are exclusive of applicable taxes unless otherwise stated. Full payment is due within 14 days of invoice unless agreed otherwise in writing. Fashion AI Expo reserves the right to cancel any unpaid registration after the payment deadline.

Cancellation policy:

  • Cancellations made more than 60 days before the event: full refund minus a 10% administrative fee.
  • Cancellations made 30–60 days before the event: 50% refund.
  • Cancellations made less than 30 days before the event: no refund. A substitute participant may be proposed.
  • In the event of cancellation by Fashion AI Expo due to unforeseen circumstances, participants will receive a full refund or credit toward a future edition. Please refer to the Force Majeure clause below.

4. Force Majeure

Fashion AI Expo shall not be held liable for any delay, modification or cancellation of the Event resulting from circumstances beyond its reasonable control, including but not limited to natural disasters, government restrictions, strikes, epidemics, pandemics, terrorism, venue unavailability, transportation disruptions, or other force majeure events.

In such circumstances, Fashion AI Expo may reschedule the Event or offer participants a credit towards a future edition. No further compensation shall be due.

5. Code of Conduct

Fashion AI Expo is committed to providing a respectful, inclusive, and professional environment for all participants. All attendees, exhibitors, speakers, and partners are expected to conduct themselves with professionalism at all times.

  • Harassment, discrimination, or disrespectful behaviour of any kind will not be tolerated.
  • Participants must not engage in unauthorised commercial solicitation or distribution of materials.
  • Any behaviour deemed disruptive or harmful may result in immediate removal from the event without refund.
  • Participants are responsible for any damage caused to venue property.

6. Exhibitor Responsibilities

Exhibitors are solely responsible for the installation, operation and dismantling of their exhibition space, as well as the security of their equipment, products and personal belongings throughout the duration of the Event.

  • Fashion AI Expo shall not be responsible for loss, theft or damage of exhibitor property.
  • Exhibitors must ensure their displays comply with all applicable safety regulations and venue requirements.
  • Participants are responsible for arranging their own insurance covering travel, personal belongings, exhibition materials and public liability where appropriate.

7. Intellectual Property

All content presented at Fashion AI Expo events — including presentations, designs, business concepts, and brand materials — remains the intellectual property of the respective creators and exhibitors.

The Fashion AI Expo name, logo, event formats, and all associated materials are the exclusive property of Fashion AI Expo. No reproduction, distribution, or commercial use is permitted without prior written consent.

  • Exhibitors retain full ownership of their presented work and technology.
  • Fashion AI Expo may feature participant brands in editorial, social, or promotional content related to the event. Participants grant Fashion AI Expo a non-exclusive licence to use their brand name and provided materials for this purpose.

8. Confidentiality

Participants are responsible for determining what information they choose to disclose during the Event. Fashion AI Expo cannot guarantee the confidentiality of presentations, demonstrations or business discussions taking place during the Event.

If participants wish to protect sensitive information, they are advised to use appropriate legal agreements (such as NDAs) with relevant parties prior to any disclosure.

9. Photography & Media

By attending the Event, participants acknowledge that photography, video and live streaming may occur and grant Fashion AI Expo the right to use such materials worldwide, without compensation, for promotional, editorial and archival purposes.

  • Participants who do not wish to be photographed should notify the organising team in advance.
  • Unauthorised commercial photography or video recording of other participants, exhibitors, or presentations is not permitted without explicit consent.
  • Press and media accreditation must be obtained prior to the event.

10. Liability & Networking Disclaimer

Fashion AI Expo is not liable for any loss, damage, injury, or expense incurred by participants in connection with attendance at an event, including but not limited to travel, accommodation, or personal belongings.

Participation in Fashion AI Expo provides networking opportunities but does not guarantee meetings, introductions, investments, commercial partnerships, media coverage or any specific business outcome. We make no warranties regarding the accuracy of information provided by third-party speakers or exhibitors.

Our total liability in connection with any event shall not exceed the amount paid by the participant for that event.

11. Data & Privacy

We collect and process personal data in accordance with applicable data protection laws (including GDPR). By registering, you consent to the use of your contact information for event administration, communications related to Fashion AI Expo, and, where applicable, the sharing of your profile with other confirmed participants for networking purposes.

  • You may request access to, correction of, or deletion of your personal data at any time by contacting us at partners@fashionaiexpo.com.
  • Fashion AI Expo does not sell participants' personal data to third parties.
  • Event photography and video may be retained for marketing and archival purposes indefinitely.

12. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of France. Any dispute arising out of or in connection with these Terms shall fall within the exclusive jurisdiction of the courts of Paris, France.

13. Amendments

Fashion AI Expo reserves the right to update these Terms and Conditions at any time. The most current version will always be available on our website. Continued participation in Fashion AI Expo events following any update constitutes acceptance of the revised terms.